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Split Your Purchase Order Automatically

This feature from SAP Business One will be very useful for users who often use more than one warehouse in the same document? Are you one of them? And you always split that details manually into different document by yourself? SAP Business One always provide a better solution for you.

You can use “Split Purchase Order” option, located on Logistic tabs on Purchase Order menu, under Purchasing – A/P module. This feature will be split your document automatically after you add the document on SAP.

Here’s an example:
Row 1 & 2, use warehouse 01
Row 3 & 4, use warehouse 02

Split Purchase Order Feature

Purchase Order with Multiple Warehouse Code

You need to split that Purchase Order into 2 different documents with specific reason. Tick the “Split Purchase Order” on Logistic tab, then click Add button.

Also read:

If there’s a pop-up like this (picture below), click Add.
Pop-up Notification for create sub-ordinate Purchase Order
Note that your Document number is  575, and status is Open.

But, after you’ve click Add, SAP will be create another document (split document) and update your previous PO status as “Cancelled”.

Status Difference between Before and After Posting

Status Difference between Before and After Posting

Because there’s only 2 different Warehouse codes on the document details (POR1), SAP also create 2 PO’s, so that will be only 1 Warehouse Code at the same document.

Look at this auto-generated document using “Split Purchase Order” feature (picture below).

Result after Using Split Purchase Order

Document generated with rows for Warehouse 01


Result after Using Split Purchase Order

Document generated with rows for Warehouse 02

Their document numbering still same with the previous ones, 575. But the segment is changed.

When you see the relation map, it will be like this:

Split Purchase Order on SAP B1

Relationship Map After Adding PO to system

The “old” version PO will be “Cancelled”, and the new documents will be auto-created, with “Open” status, split perfectly based on their Warehouse Code.

Well, let’s try to find it on SAP, there’ll be 3 documents with the same document number.

Find Your Split Purchase Order on SAP

Find Your Split Purchase Order on SAP 

So, the conclusion is, if you need to split document for each warehouse, you can use this feature. the Document will be split according to the number of warehouse code used on document details.

Also read:

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This article was written by PT. Sterling Tulus Cemerlang
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