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500+ FREE Tips SAP Business One for you to Become SAP B1 Super User from Sterling Tulus Cemerlang (STEM)

Monitoring Access Log & Change Log for Identify User Access

On SAP Business One, there’s two type information that provided for identify user access into SAP Business One application, and user access for modify (edit/update) any data on SAP documents.

User Access Log (Go to: Tools > Access Log)

This option often used for monitoring daily activity from user when they log in, or log off from SAP, and information about the number of failed access attempts since the last successful logon for each user.

As an internal IT and superuser, you can be monitoring your user access with running a query use table USR5.

Monitoring Access Log & Change Log

And if you click Details button, there’s more information for each user:

  • Action
    Tells about date-time logon succeeded/failed, password changed, superuser selected or not, etc.
  • Action By
    Displays the UserID of the user who has performed the action.
  • Client IP
    IP address for the SAP Business One client computer in use by the user.
  • Client Name
    Name of the SAP Business One client computer in use by the user
  • Data and Time
    Display the date and time of the action indicated in the Action column.
Monitoring Access Log & Change Log

Change Log (Go to each document screen: Tools > Change Log)

Another information, you can open one of the marketing document or a master data, see a change log. And you can find, who’s changing the data instead, and when exact time they changed the data.

Monitoring Access Log & Change Log

Extra info:
For marketing document only:
You can running a query on table ADOC for tracing a history of your document. Don’t forget to specify your Document Number, and Object Type before running a query on table ADOC.

Sample query from change log screenshot above:

SELECT * FROM ADOC T0 WHERE T0."DocNum" = '1049' AND  T0."ObjType" = 13
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This article was written by PT. Sterling Tulus Cemerlang
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