Phone
+62-877-8655-5055
+62 (21) 580-6055

Email
sales-enquiry@sterling-team.com

Address
Sampoerna Strategic Square
South Tower 18th
Jl Jend. Sudirman kav 45-46
Jakarta 12930 - Indonesia

Authorization Error

SAP Business One Tips Authorization Error

Are you working with SAP Business One and sometimes when you try to perform a certain task or accessing specific form you get an error message because you don’t have an authorization for it. But when you see through the Authorization Window, your authorization is fulfilled to access or perform the specific task and form.

So, why sometimes you still get an error message that you don’t have an authorization? Because, there are some forms and tasks that require several authorizations in addition to the form authorization itself, but some user is not aware to it.

For example, for using Dunning Wizard, if you have a full authorization for Dunning Wizard, you still need an authorization for document printing.

Not that some task needs multiple various authorization that connected each other.

Below are some cases where you need another required authorization.

Leading Authorization Additional Authorizations Required
Query Print Layout Print Layout Designer – Document Printing – Query Generator – Saved Queries Group No. X
Access to Confidential Accounts Chart of Accounts
Account Balances Chart of Accounts
BP Account Balance Business Partner Master Data
User – Defined Values – Setup Authorizations for the relevant windows where the UDV exist (such as BP master data) – Query Manager – Saved Queries – Group No. X
Document Settings Price Lists
Numbering Series Series – Group No. X
Payment Terms Payment Terms – Max. Discount must be defined (at the bottom of the General Authorizations window)
Approval Stages The recipient requires authorization for approval stages – Sender and recipients require authorization for the relevant documents
Approval Templates The recipient requires authorization approval stages – Sender and recipients require authorization for the relevant documents – Query Manager
Journal Entry Series – Group No. X Authorizations to documents that create journal entries (such as A/R invoice).
Journal Vouchers Journal Entry – Series – Group No. X
Sales Quotation Series – Group No. X
Sales Order Series – Group No. X
Delivery Series – Group No. X
Return Series – Group No. X
A/R Down Payment Invoice Series – Group No. X
A/R Invoice Series – Group No. X
A/R Invoice + Payment Series – Group No. X – Incoming Payments (document)
A/R Credit Memo Series – Group No. X
A/R Reserve Invoice Series – Group No. X
Document Draft Relevant documents, for example, incoming payment or sales order
Dunning Wizard Document Printing
Documents with Zero Amounts Authorizations for the relevant documents:  sales quotation, sales order, delivery, return, purchase order, goods receipt PO, and goods receipt.
Modify Posted A/R Documents Authorizations for the relevant documents
Purchase Request Series – Group No. X
Purchase Quotation Series – Group No. X – Documents with Zero Amounts
Purchase Order Series – Group No. X
Goods Receipt PO Series – Group No. X
Goods Return Series – Group No. X
A/P Down Payment Invoice Series – Group No. X
A/P Invoice Series – Group No. X
A/P Credit Memo Series – Group No. X
A/P Reserve Invoice Series – Group No. X
Procurement Confirmation Wizard Relevant documents: purchase requests, purchase quotations, purchase orders, or production orders, sales quotations and sales orders.
Modify Posted A/P Documents Relevant A/P Documents
Adding Business Partner Price Lists
Query Wizard New Queries
, , ,