PT Sterling Tulus Cemerlang



Sampoerna Strategic Square
South Tower Level 30
Jl Jend. Sudirman No. 45-46
Jakarta 12930 – Indonesia

500+ FREE Tips SAP Business One for you to Become SAP B1 Super User from Sterling Tulus Cemerlang (STEM)

Automatically Export and Attach Your Printed Document

Automatically export attach printed document - SAP B1 Tips

When it’s time to print out the purchase order or sales order  or any other documents, we also need to keep the printed version in the system. Rather than exporting or scan it to pdf to save it later in the system, SAP Business One allows you to automatically export to pdf and save it to the system once you click the “Add” button.

Also read:

All you have to do is:

  1. Set up the attachment folder
    It’s in “Administration” – “System Initialization” – “General Settings”. Under the “Path” tab, set your “Attachments Folder
    Automatically Export and Attach - Set Your Attachment Folder
  2. Set up the printing preference
    It’s in “Administration” – “System Initialization” – “Print Preferences”. Under the “General” tab, select the checkbox “When Adding Marketing Document, Use Attachments Folder as Default Path to Export PDF” and “Attach Exported PDF to Marketing Document
    Automatically Export and Attach - Set Your Print Preference
  3. Still in “Print Preferences” window, go to “Per Document” tab, and select which document you want to automatically save as attachment, and then select “Export to PDF
    Automatically Export and Attach - Setup Printing Per Document

So, every time you add a Document, it will automatically export to PDF using the default layout and then save it in attachment folder. (See Below Picture)

Automatically Export and Attach - PDF Attached

This feature available since SAP Business One 9.2.

Also read:

Run Your Business With The Piece of Mind Using SAP Business One

This article was written by PT. Sterling Tulus Cemerlang
More details about SAP Business One,
email to: or call +6221-5806336 or wa +6287786555055